Proposal – AIN Meeting Reform

Proposal – AIN Meeting Reform

The current system for the AIN meetings mean many people in the Union cannot get to the meetings because of time zone difficulties. Therefore a majority of the meetings we’ve had have been cancelled because not enough people showed up or people had to disappear because of the time of day. What I’m proposing is that we have a set time for every AIN meeting that works for people in every time zone, which means that as many members as possible can make it to the meetings. Here are the key parts of the reform:

Every meeting will be held at a set time agreed by a majority of AIN members in this thread. Using this meeting planner, the best time to hold the meeting is between 15:00 BST (9:00 CT, 22:00 Singapore time) and 21:00 BST (15:00 CT, 4:00 Singapore Time).
At least one administrator must be present at every meeting to chair it.

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A new group of threads would be created under the forum sub-section "AIN Meetings"

Topics of Discussion: For the week prior to the meeting, people can post topics they wish to discuss at the next meeting, therefore each meeting will have some discussion in it.
Meeting Calendar: This would be implemented allowing every member to see what dates the meetings are held. This prevents confusion amongst members.